In today’s fast-paced digital world, businesses need robust and integrated solutions for email and collaboration. One such company, a mid-sized IT services firm with over 500 employees, faced challenges with their existing Google Workspace (formerly G Suite) environment. They turned to Layots for a seamless migration to Microsoft 365.

Why Migrate from G Suite to Microsoft 365?

While G Suite provides excellent email and collaboration features, Microsoft 365 offers deeper integration with enterprise applications, enhanced security, and better IT control. For our client, moving to Microsoft 365 was a strategic decision to improve productivity and align with their growing IT ecosystem.

Challenges in the Migration Process

• Large volumes of historical email data had to be transferred.
• Zero downtime was essential to avoid disruptions.
• Folder structures, labels, and access permissions needed preservation.
• Employees required training to transition smoothly to Microsoft Outlook and other Microsoft 365 tools.

How Layots Ensured a Smooth Migration

Our team at Layots crafted a structured approach to the migration:

1. Assessment & Planning

• Analyzed existing email data and dependencies.
• Identified mission-critical mailboxes and distribution lists.
• Designed a phased migration plan to minimize risks.

2. Pre-Migration Preparation

• Established coexistence between G Suite and Microsoft 365.
• Configured the Microsoft 365 environment and validated DNS settings.
• Conducted training sessions for employees to ensure a smooth transition.

3. Data Migration Execution

• Utilized advanced automation tools to migrate emails, contacts, and calendars.
• Ensured proper mapping of folder structures and access permissions.
• Adopted a hybrid migration model to handle large mailboxes efficiently.

4. Post-Migration Optimization

• Verified data integrity and functionality through rigorous testing.
• Provided ongoing support and troubleshooting assistance.
• Implemented security policies and compliance controls within Microsoft 365.

The Outcome: Business Without Disruption

• Zero Downtime: Employees continued working seamlessly without email interruptions.
• Increased Productivity: Smooth integration with Microsoft Teams, OneDrive, and SharePoint.
• Enhanced Security: Advanced compliance and threat protection features.
• Cost Efficiency: Lower IT management costs with centralized licensing.

Conclusion

Layots’ expertise ensured a stress-free migration from G Suite to Microsoft 365, empowering our client with enhanced security, better collaboration, and a scalable IT infrastructure. If your business is considering moving to Microsoft 365, Layots is here to help you make the transition effortless.